TASK TRACKING | TIME MANAGEMENT

A fantastic tool for structuring and organising your workdays and to-do lists, especially for those starting out in the digital tool space. This is best used as an everyday task reminder tool or high-level type project planner, and is perfect for personal lists and reminders such as “call mum at 8pm” or shopping lists (tick them off on the phone app in the supermarket in real time). I even use it to track deliveries, create shopping wish lists and set recurring reminders for “health rituals” such as workouts, facemasks and exfoliating. Digitalise your to-do lists, set recurring reminders, integrate tasks into your calendar & tick off all the things

WORKSTATION STREAMLINING

This one’s for the serial entrepreneurs and project-makers out there. Slowing down your laptop with an endless array of apps? This tool solves that problem by collating all your work apps into one and streamlining the process of flicking between them all. Think of it as a central hub to house all the apps - from Gmail to Flodesk, Facebook business manager to Slack. This nifty little tool sits on your desktop and welcomes you into the morning, latte in hand, with everything together in one neat little digital workstation.

WORKFLOW AUTOMATION

Ready to take your admin automation up a notch? Step into the happy place that is Zapier. In a nutshell, it’s a tool that connects your apps together so that you can automate workflows between two apps. No need to manually copy your feedback answers into your spreadsheet, copy sales data from Stripe across to your accounting software or remember to email info when a new prospect contacts you. Create a workflow in Zapier and it’ll do it for you, automatically and as soon as it happens.

DIGITAL WORKSPACE + INTERNAL WIKI

One of my all-time faves, Notion is the solution to the problem you didn’t know you had! While word processors and Google Docs are great for drafting and sharing documents, it’s limiting in the way you can file and organise documents. If you find yourself constantly struggling when searching for documents, then you’re in for a treat. Notion is a clever (& gorgeous) digital workspace where you can create your own business/life wiki by filing all your info, uploading PDFs, embedding videos, creating graphs + tables, or simply typing it out. The best part is saving it all via custom categories, intuitive libraries & sweet search functions. Don’t forget to customise your folders with symbolic emojis and themed banner photos, it makes the world of difference!

ADMIN ASSETS

Google is the gold standard of digital admin for good reason. Google Workspace is a one-stop-shop for custom email addresses, google calendar, g drive, Google Docs, google sheets and all the standard administrative assets you need for running a business. With endless integrations, seamless syncing and reasonable pricing (under $10 a month), this is a solid choice when it comes to customising and centralising your business admin assets.

(NB: Formally G Suite)

PASSWORD MANAGER

Gone are the days of scribbling your secret passwords on scrap paper in your desk drawer. You better believe that digital security has never been more important, and using the same password over and over just doesn’t cut it anymore. This free password manager tool saves you from the age-old remember/reset circle of pain and keeps all your passwords safe in one secure platform. Pro tip: Add the Chrome extension to your browser for automated password saving.

CLIENT RELATIONSHIP MANAGER

A clear favourite for digital creatives, coaches and consultants, this clever CRM is a must-have if you run a small service-based business. Send digital invoices and receive payments electronically, create custom contracts with e-signature capabilities, set financial goals and automate workflows. It also includes a built-in scheduling tool that you can embed in your website and/or send to clients to book appointments. First three client projects are free (forever), one up on the free trial option.

VIDEO CONFERENCING

An ultra-sleek alternative to Zoom, this platform allows you to create a video meeting customised to your name or brand and then simply click and connect. Clients and invitees don’t need to install any software, they just click the link (that never expires and stays the same). The free plan offers video meetings up to 45 minutes and the pro plan is unlimited meeting times and recordings.

DIGITAL FORM GENERATOR

A game-changer when it comes to collecting survey responses, social proof, feedback forms and any sort of questionnaire. The highly interactive, human touch that Typeform offers makes you *actually* want to fill out a form! Add in the ability to create questions with GIPHYs, images, logic reasoning and emojis and you’ve got one millennial-friendly digital form generator!

CONTENT CALENDARS + MANAGEMENT

Spreadsheets made sexy! This clever tool blends the best of Excel and Asana to make one perfect content management system. It gives Google Sheets a run for its money with its tantalising template library, colour coding glory, automation integrations and formula feed-ins

GRAMMAR CHECK | PROOFREADING

Zero excuses for typos when you’ve got Grammarly at your side. Offered as both an app and chrome extension, this grammar-checking tool not only sets your spelling straight but it actually improves your writing with smart suggestions and AI-powered proofreading. Love that you can customise your account to your native dialect of English (my Australian English even gets a go!)

KEYWORDS | SEO RESEARCH

Ready to step into the world of SEO? Wanna take your website reach up a notch? UberSuggest will guide you on how to do just that. A unique digital SEO tool created by the king of SEO, Neil Patel. Generate keyword suggestions, audit your SEO status + connect your Google Search Console to show your website’s SEO rankings in real time.

DESIGN TOOL

The design tool for the non-designer, this is my go-to platform for creating graphics, slideshow presentations, social media banners, DIY branding and just about anything that calls for colourful and creative! The intuitive platform offers a solid template base, a generous educational offering and lets you drag-and-drop until your designs look just right

STOCK IMAGES

Packed full of authentic images and a unique stock offering, JumpStory is my number one platform when searching for stock images. Endless updates and custom categories allow for an improved stock search experience. They even offer a ‘personal search assistant’ feature for when you can’t find what you’re looking for – very cool!

PHOTO EDITING

An illustrious online photo editing tool offered by Adobe, Lightroom is one of the most widely used editing tools for good reason. While it takes a bit to get the hang of, it’s undoubtedly worth it when you realise just how much you can improve your photo quality. The Learn centre within the platform offers a solid introduction to using the tool with interactive tutorials and community-curated help guides

ACCOUNTING SOFTWARE

Simple enough to DIY your own finances when starting out, yet powerful enough to palm off to an accountant as your business grows. Connect your bank feeds, automate your expense reporting + get your tax statements sorted for you

DIGITAL PAYMENT PROCESSOR

The go-to platform that collects credit card payments from your website, connects to your CRM and allows for payments to be paid digitally on your invoices. Transparency, simplicity and lower fees has them killing it over the likes of PayPal and other similar payment providers

INTERNATIONAL PAYMENT PLATFORM

Transfer and receive payments internationally via this borderless banking platform. Steer clear of getting stung by hefty currency conversion fees by buying international purchases with virtual debit cards. Set up multiple currencies within your Wise account and travel smarter with a physical debit card connected to your business and personal Wise accounts.

SOCIAL MEDIA SCHEDULING

A powerful platform for curating all your content management + social media scheduling in one place. Everything from Instagram, to LinkedIn, Blogs, even Medium articles can be scheduled on this sweet new tool. One of my fave features is the Discover section which pulls current content trends + hot topics for your niche to give your content creation a little extra inspo!

EMAIL MARKETING | MAILING LISTS

Up your email game with gorgeous email templates, automated email campaigns, sleek sales funnels + solid segmentation. One of the newer players, this platform has blown up amongst the digital entrepreneurial community for its user-friendly focus, intuitive interface and eye-catching creative emails.

WEBSITES | BLOGS | ONLINE STORES

As an emerging entrepreneur or small business owner, you can’t go past Squarespace. It’s basically a one-stop-shop for your website, blog and portfolio. An intuitive, all-in-one, template-based website builder – perfect for small business owners and solopreneurs DIY-ing their own website. My go-to platform for sleek, clean web design that’s coachable and customisable.

PROJECT PLANNING

An epic tool that lets you plan projects, track tasks and get into the nitty-gritty details of how projects are progressing. You can invite clients or collaborators to certain project folders and assign tasks that you need them to complete. Colour code status bars, upload PDFs, embed videos and draft documents. Integrating ClickUp with Google Calendar lets you see the project timeline in real time on your everyday calendar.

TIME TRACKING

It’s amazing how well you can stay on task and avoid getting derailed by distractions when you know your time is getting tracked! Review reports to see where you’re spending too much time (and where you’re not spending enough!), analyse scope of work for client projects and better understand where your energy levels lie. Having this insight is invaluable when it comes to forecasting project workloads and personalising your schedule around your energy levels.

TIME MANAGEMENT

A classic but unbeatable option when it comes to building a clear calendar that integrates with all your business tools. Subscribe to other calendars, customise your own + colour code to your heart’s content